The Art Lawyers Association ('ALA') takes data protection and privacy seriously. This policy provides details of how we collect and process your personal data, and the legal basis on which we do so. It also identifies your rights as a data subject and how to contact us if you have any questions.
Data protection law
ALA may collect or otherwise process your personal data as a result of you becoming a member of ALA or visiting ALA's website.
In respect of any personal data collected or processed, ALA is the controller.
ALA is bound by the retained EU law version of the General Data Protection Regulation ((EU) 2016/679) (“UK GDPR”). “Personal data”, “processing”, “controller”, "data subject", "consent", "recipient", and "third party" are all used in this policy according to their definitions in the UK GDPR.
Types of personal data ALA collects and processes, and how
The types of personal data we collect include your name, the name of your firm, chambers or other associated organisation, your position, professional specialisms, and your e-mail address.
We may collect or otherwise process your personal data in the following ways:
When you provide your personal data to us directly, such as on a contact form
When you contact us by other means, such as by email or telephone
In the course of processing your application to become a member of ALA
For informing you about ALA events, or events by ALA's partners, and for the purposes of sending you emails and informational notices
Generally, for our legitimate interests in attaining the Objects set out in our Constitution
Basis for processing your personal data
ALA's legal basis for processing your personal data is that it is in our legitimate interests as an organisation and for the purposes of attaining the Objects set out in our Constitution, and the processing does not interfere with data subjects' own freedoms, rights and interests.
Recipients of your personal data
Recipients of your personal data which is provided for the purposes of becoming a member of ALA or as a result of visiting ALA's website will generally only consist of ALA Committee members.
ALA may also disclose your personal data to third parties who provide support to ALA in the form of administrative, storage, telecommunications, information technology and other services. However, ALA will ensure that any such third parties are subject to obligations not to disclose that data or to use it for any purposes other than for the specific support service agreed with ALA.
In certain circumstances we may be compelled to provide information we hold to third parties, such as regulatory or law enforcement bodies. We would only do so in compliance with the law and where strictly necessary.
ALA will only retain personal data for as long as it has a legitimate purpose to do so. This will be for the duration of your membership and for a reasonable amount of time following the cessation of your membership.
You have the right to:
request from us access to, and rectification or erasure of, personal data
in certain circumstances, request that we restrict processing concerning you
in certain circumstances, object to our processing of the data
data portability, where applicable
You also have the right to complain to the Information Commissioner’s Office about the manner in which, or otherwise, in which we process your personal data.
If you have any questions or concerns regarding ALA's collection and processing of your personal data, please contact us. You can do this directly via e-mail to firstname.lastname@example.org. To help us keep your personal data up to date, please let us know if any of your details change, or are inaccurate. From time to time, we may contact you to confirm that the data we hold for you is correct.